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PTO Meeting Minutes October 4, 2016

Creekside Cooperative Charter School PTO

October 4, 2016 Board Meeting

Date, Time, Location: 10/4/2016, 8:40 am, school office

Meeting called to order by: Jill Milne, PTO President at 8:50 am

Attendance: Jill Milne, Nicolle Sloane, Melissa Panico, Holly Colpitts, Kirsten Richenbach, Karin Curtis, Alissa Morganti, Bill Kelly, Jen Kelly, Lisa Castro-Waldorf, Jeff Kraunz, Cara Hunt, Kim Kerrigan

Business Discussed and Action Items

FALL FEST/SOUPER BOWL: Group Discussion

  • Fall Fest is an event that will be similar to but will replace The Feast. Looking at venues where we can create more of a social atmosphere. Will be a buffet style potluck with student performances. Working on dates. Will be sometime in November. Will not be a fundraiser but rather a social gathering of families and friends of the school.
  • Initially, we had planned to completely cancel Souper Bowl in favor of Fall Fest but due to some parent concerns, we have decided to continue the tradition of Souper Bowl. The Souper Bowl will be considered a student fundraiser. Still deciding on venue and date, but will be held in either February or March of 2017.

GALA: Group Discussion

  • Have secured Tainted Love for the night’s performance.
  • Still working on dates. Will be sometime in May 2017.
  • Will be very similar to last year’s event.
  • As we are starting our planning of the gala much earlier this year, we hope to secure more sponsorships and auction items early on.
  • Currently putting together the gala committee. We already have six parents signed up for it.

LIBRARY FUNDING: Alissa Morganti

  • The Creekside Library is an “enrichment” program. Years ago both music and Spanish were funded as enrichment programs by the PTO (along with the Friday Enrichment). We now pay (through CCM mostly) for a full-time Spanish teacher/program.
  • Alissa and Nicolle Sloane who are currently both stocking and running the library (the have purchased books for the library but there have also been many book donations) want the library to be sustainable and are hoping the PTO will consider funding a portion of the library in the next year or so.
  • There is an option for Alissa and Nicolle to trade Friday enrichment costs for their children for a certain amount of volunteer work they do in the library.

CCM Board Update: Sean Whelan

  • Need to fix our short term deficit by November 1, 2016.
  • Asking parents to pledge money to support the school and help eradicate the deficit. So far, it seems to be making headway.
  • There will be a Town Hall meeting in the next few days to let parents know why we need their financial support.
  • Cara Hunt suggested tasking class parent reps to have a class contest. First class where every family makes a financial donation to the school gets a pizza party?
  • Alissa Morganti suggested passing an e-mail on from parents to grandparents, aunts, uncles who could also help contribute financially to the school.
  • Enrollment is going up. Lots of confidence in Jeff. Enrollment is key to government funding of the school.
  • Idea of having both the CCM fundraising committee and the PTO fundraising committee work together as one fundraising entity.
  • Objective is $1,000 pledge per family per year.

FALL ENRICHMENT k-5th: Holly Colpitts

  • Trying to figure out a way to have the enrichment programs qualify for core so teachers do not have to also send home extensive IS work for student on Fridays. Some teachers send more than others. For example, Physical Education is covered at Friday Enrichment. Need to get together with the teachers so both teachers and Holly understand which core requirements need to be met and how they are being met at Friday enrichment.
  • Still need MORE parent volunteers. The parents need to help deal with the behavioral issues in the Friday Enrichment classrooms.
  • Cara Hunt suggested having the students who have the behavioral issues to help some of the younger students in their classes. Maybe that would help them engage more so they are not pulling focus in their own classes with their classmates.
  • Alissa suggested putting an easel out in front of the office during the week so parents can sign up in big bold letters to volunteer for Friday Enrichment.
  • Make it possible for parents to volunteer for just half of the day.

WINTER ENRICHMENT: Kirsten Richenbach

  • Same price as last year. Two days of skating up top will be added this year. Tram ride will be included.

MCKONKEY ECO CHALLENGE: Jill Milne

  • Fundraising opportunity. Identify something students are doing that has a positive effect on the environment. Can be at school or at Squaw. Four cash prizes of between $4,000-$10,000.
  • Other schools that have won in the past have done things like: sewed sandwich bags, sold them to students at their schools, instituted Meatless Mondays.
  • Schools from all across the country participate in this.
  • The idea needs to have been developed and must be in use prior to participating submitting idea in January.
  • Cara said three middle school kids are going to a conference for an eco challenge so perhaps there is a collaboration that can happen with them.

ESCRIP: Karin Curtis

  • Escrip is another small way (like Amazon Smile) that we can easily raise funds for the school.
  • Up to 3 percent of the money we spend at Save Mart when using our Escrip card goes to the school.
  • Parents need to re-register their cards for the money to go to Creekside, however.
  • Also discussed on this same topic of small fundraising efforts: Amazon Smile, Mountain Hardware Tahoe Truckee Propane Receipt program, Box Tops. Need to get the word to parents that these are all programs they can easily participate in that directly help fund Creekside.
  • Melissa asked if we can create a PTO drop box for checks and so forth in the library. Yes!! It needs to be fairly secure, however. Alissa said she’d figure it out ;>

Treasurer’s Report: Melissa Panico

  • PTO is giving the school as much as possible. PTO has a very small budget right now.
  • Need a policy in place for Friday Enrichment scholarships. There are a couple families who send their children but do not pay and then other families who do not send their children because they cannot afford it.
  • Holly emphasized that volunteering and scholarships should definitely not go hand in hand. Volunteering one or two days at Enrichment does not qualify a family for scholarship.
  • Jill thinks if they can volunteer six full weeks at Enrichment then maybe then they can receive the scholarship.

Jeff’s Report: Jeff Kraunz, Executive Director

  • Learning is at a really high rate. We also have really high test scores.
  • There is a much smoother transition at Creekside from 5thgrade into middle school.
  • If you get your children into Creekside we have a middle school environment that is different and better. Children aren’t exposed to the drama and stress that students are other larger middle schools have to deal with, which detracts from learning.
  • We have two teachers for 7th/8th where other schools have five.
  • There is the top-down approach. If our middle school is full, then it trickles down into our younger grades.
  • Our most recent CCM board meeting was the best board meeting we’ve had since I’ve been here. Board is really working toward solutions and is open to outside ideas. It’s not a closed board anymore. We now have transparency.
  • Jill suggested having open houses in Truckee and Tahoe City at restaurants where we can talk to other families looking for schools for their children.

Meeting adjourned at 11 am.

Minutes compiled by Nicolle Sloane, Secretary